Time management software, invoicing and budget
Tempolia is a time management software developed to allow companies and associations to manage their time and their invoicing in a flexible and fast way.
We have developed software that meets your needs to allow you to:
- quickly enter time spent by employees and expense reports;
- make forecasts of time, expenses or invoices;
- automate the billing and manage customer payments and reminders;
- analyze results, plan events, customize databases.
Entering time spent and expenses
Any activity requires constant monitoring of the tasks performed and knowledge of the time spent on them.
We suggest that you abandon your timesheets in Excel, which are awkward and unattractive, and turn to Tempolia for a fast and secure entry of timesheets. We have worked with our clients to allow you to enter your times according to your preferences.
Today your times can be:
- entered through Tempolia on the internet via smartphone, tablet, PC or Mac, and which directly updates the local database in real time;
- imported from Excel sheets
Our input interface is fully configurable: choose the fastest way for you to manage your data. Time management with Tempolia makes it possible to define access rights for each user as well as input controls. For example, an employee who has not entered all of his worked time receives an automatic email inviting him to save it.
Moreover, regardless of the size of your business, monitoring your expense reports requires careful management. Tempolia allows each employee to enter their expense reports and link them to a case . So you can follow in real time the reimbursement of your employees, the re-invoicing to your customers and the management of your budget.
Budget and estimate
Tempolia provides you with an entry of budgets for time, expenses and invoices in order to allow you to anticipate the costs of your business and to control the budget of each of them.
By creating your budgets, you will be able to:
- view the workload plan of employees;
- follow the progress of each case;
- view the forecast turnover;
- prepare the automatic issuance of invoices;
- compare achievements to forecasts.
For convenience, budgets can be rolled over quickly from year to year.
Invoice and cash
Fast, automated and reliable invoicing is the requirement of every company. The Tempolia software allows you to master all aspects of the automated management of your invoices. You can configure the automatic or manual creation of your invoices according to several types of invoicing:
- at a package, by subscription with automatic creation and renewal;
- under management, or on the basis of time spent possibly valued at rates specific to each case;
- on the basis of quantities produced: number of bulletins, billing units;
- based on charges, re-billable disbursements;
- by calculation formulas.
Tempolia offers you invoice templates professional, aesthetic, and completely customizable: for example, you can incorporate a logo, add or modify the layout of the zones or add an accompanying letter.
Entries relating to sales invoices can be exported directly to about fifty accounting software on the market.
Rigorous monitoring of your accounts receivable and your payments allows you to control your cash flow. With Tempolia, you manage your clients' accounts in a fast and fun way. Tempolia offers you different possibilities to manage your payments:
- issue your direct debits from Tempolia at the same time as the invoice. You can then generate the file in SEPA format to send to the bank;
- enter your transfers and checks received. Tempolia allows the edition of the check remittance slip to facilitate their sending to the bank.
A lettering system will allow you to easily associate each payment with the corresponding invoice. The customer reminders show the details of the customer balance and may have a variable text depending on the age of the balance. They will allow you to manage your unpaid bills and your reminders.
Reporting, management control and CRM
As we know that a precise analysis of the results is essential, we have developed nearly fifty prepared editions of reports.
Thanks to Tempolia, you will be able to analyze your results from all angles:
- by customer and by business: edition of summaries or details, limited to achievements or compared to forecasts, for example;
- by employee or by group: analysis of time spent, activity control, internal services, for example;
- by type of task: average time per task...
All editions are customizable, exportable to Excel or PDF format.
For more flexibility, the database content customers, contacts, collaborators can be configured to contain all the information you may need.
Tempolia allows you to perform queries and cross criteria to obtain editions or to facilitate the sending of email or mail.
Finally, Tempolia offers you the possibility of planning and memorizing events. These events are tasks to be accomplished or accomplished on a given date by a particular employee. These events allow you to trace the history of emails and phone calls, as well as send reminders to the employees concerned.Word, Excel or PDF documents can be attached to client, business or event files.
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